Court clerks are jerks in Montgomery County

We have too many clerk of courts in Montgomery County. We have too many courts too.

In the entire state of Wisconsin and Florida, there is one universal courts website. All cases, criminal, civil, probate, are managed in one place. They have one login per attorney, one set of forms, one set of fees, one set of processes- making it easy-peasy for attorneys to do their job. This also makes it easier for news organizations, background checkers, and for people who are trying to keep track of legal precedents and case law (like LexisNexis and Westlaw).

It’s also a hell of a lot more cost effective. We’ve been digging into the costs of the court websites in Montgomery County- and have gotten graceful help from some communities when we’ve filed public records requests, others have played dumb.

You can see the costs of each municipal court website on Reconstructing Dayton, our 501(c)(4) that is set up to research and then inform voters how their tax dollars and time are being wasted by unnecessary duplication and complication of and by government in Montgomery County.

You’ll see that Kettering and Miamisburg use the vendor case management system, Civica CMI from the firm of the same name in Englewood.

Vandalia Municipal Court uses a case management system from Henschen & Associates, Inc. in Bowling Green Ohio.

Oakwood, Dayton, Montgomery County Municipal, and Dayton Municipal have all been non-responsive. We’ll be filing complaints about their failure to respond to public records requests soon.

The insane thing is that none of these systems allow for online filing, or online case management and research. I just got a scan of the snail mail judgement that was mailed to my attorney in a case where a local harlot stole money from a Service Disabled Veteran that I had power of attorney for. That means anyone doing a background check, won’t find it, at least until we get the judgement recorded in Montgomery County Common pleas court. The fact that it can’t be accessed online other than a list of actions is criminal.

Screen shot of the Montgomery County Ohio lame court efiling website portal

It’s 2018 and this is the best they can do?

The County Clerks site is a home grown mess with its multiple domains. “ProNet” is one part and it’s efiling another, managed by Tybera out of Orem Utah, but it at least allows for online filing for civil and criminal cases, but not for probate or juvenile cases.

It’s time for a unified system in Ohio, but, we can start with working on it here. Franklin County has a single site– including their single countywide municipal court – which may be part of the reason Columbus is growing, and we’re losing congressional representation (among other things).

Which leads us to the people who “run” these courts. Mark Owens has been the Dayton Clerk of Courts since 1991. In that time, he has seen the rise of the internet, but still hasn’t made the effort to provide an efficient web filing system. Maybe, because it helps create work for the 45 patronage jobs he presides over. Mark is the godfather of the local Montgomery County Democratic Party too. He needs more people, because, well, they have to print out and mail all these documents- something that’s been done away with in the County Common Pleas court.

And, now, we’re asked to vote for his Chief Deputy Clerk, Russ Joseph, who was appointed by Mark and the Central Committee to take over the County Clerk job when Greg Brush “retired” to go work in Cincinnati for their Clerk of Courts. It helps to be an appointed incumbent running for office, even if you’ve spent 10 years not moving the Dayton Clerks office into the twentieth century. He was appointed Nov 20, 2017, he has to be on the ballot this November – and is facing Republican businessman Mike Foley, to run for the remaining 2 years of the current term.

Russ previously served with the Dayton Municipal Clerk of Court from 2004 to 2017, first as the Administrative Assistant for three years and then as Chief Deputy Clerk for 10 years. As Chief Deputy Clerk, he oversaw the office’s $3.6 million annual budget and 45 employees. This included the Clerk’s four divisions as well as administrative staff including the Chief Information Officer, Accountant and Director of Operations.

In 2008 Russ was named the Deputy Clerk of the Year by the Ohio Association of Municipal & County Court Clerks. Russ currently serves as a Trustee for the Southwestern Ohio Municipal Court Clerks Association where he’s been a member since 2004. He’s also a member of the National Association for Court Management and the Ohio Association of Municipal & County Court Clerks.

…He is also a Certified Court Manager, having completed a multi-year program through the National Center for State Courts Institute for Court Management and the Judicial College of the Ohio Supreme Court.

Source: About

All that experience, and not a massive move to consolidate and simplify the clerks sites throughout the county. His site makes no promises of implementing change, just, vote for me, I’m great, and btw- here’s a list of my fundraisers and that I raised a bunch of money.

This is incompetence.

As a builder of websites, I can tell you that it would be very easy to have one integrated county wide site, even with different front ends for each municipality. We do this all the time with open source content management systems. Unfortunately, politicians with a degree in “Sociology & Bachelor of Science in Political Science with a concentration in Environmental Science” missed anything about running a business or computer science.

We’re working on a campaign to bring this issue to the forefront, not just in Montgomery County, but statewide. If you are an attorney, a bill collector, an investigative reporter or anyone else that has to interface with this horrific mishmash of bad websites and inept clerks, and would like to support forcing the simplification and consolidation of online clerks sites in Ohio, please consider making a donation to Reconstructing Dayton. Because we are a 501(c)(4) your donation can remain entirely anonymous.

It’s time to get clerks that aren’t jerks in office and doing their job effectively.